Spring Bazaar & Mom-to-Mom: March 22, 2025 (10:00am – 2:00pm)
Christmas Bazaar: November 29, 2025 (10:00am – 2:00pm)

We are excited to invite you to participate as a vendor at our upcoming Spring Bazaar on March 22, 2025, and Christmas Bazaar on November 29, 2025, held at the Norwich Community Centre. Both events are from 10:00am till 2:00pm.

Vendor Options & Fees:

  • 1 – 8 ft Table: $35
  • 2 – 8 ft Tables in L Configuration (approx. 10ft x 10ft): $55

Vendors may begin setting up at 8:30 AM, no earlier, but must arrive no later than 9:30 AM to secure their spot. Late arrivals risk forfeiting their assigned space. Vendors are required to remain until 2:00 PM, and early clean-up is not permitted. A table(s) labeled with your name will be provided for your use.

Power Availability:
We have a limited number of spots available for electrical power, and these will be allocated on a first-come, first-served basis. If you require access to power, it is essential that you choose a booth option when making your reservation. Please note that, due to the layout of the event space, single tables are not equipped with power outlets and cannot be upgraded to include them for safety reasons. To ensure that your power needs are met, we highly recommend securing a booth spot as soon as possible. Please bring extension cords, as the outlet may not be located directly within your designated space.

Booth Regulations:
All items, including displays, products, and promotional materials, must remain within the boundaries of your assigned booth space. Vendors who have reserved a single table are required to keep all of their items confined to the table itself. For safety and accessibility reasons, it is important that no items spill over into the aisles or obstruct the pathways around your booth. Additionally, doors and emergency exits must remain clear and unobstructed at all times to comply with local fire code regulations. Maintaining clear aisles and accessible entryways is crucial for ensuring the safety of all attendees and vendors during the event. Please be mindful of these guidelines to ensure a smooth and safe experience for everyone.

Payment Instructions:

Payments for the event must be made via e-transfer to the following email address: vrugteveen.hv@gmail.com. We are set up to receive auto-deposits, so no password should be required when sending your payment. However, if you are prompted to enter a password during the transaction, please use the password bazaar2025 (ensure it is entered as one word, without any spaces).

If you prefer to pay by cash, please let us know, and we will reach out to you directly with specific instructions on how to securely drop off the payment.

Payment Terms:
All payments must be received within 7 calendar days of your registration in order to secure and confirm your spot for the event. Failure to submit the payment within this time frame will result in the automatic voiding of your contract, and your spot will be made available to other vendors.

Please note that no refunds will be issued under any circumstances. If you find that you are unable to attend the event after confirming your registration, it is your responsibility to arrange for a replacement vendor to take your place. The replacement vendor must offer the same type of product or service as you originally registered for (for example, if you registered to sell Tupperware, your replacement vendor must also be selling Tupperware).

If you wish to make any changes to the type of business or product you are offering, these changes must be approved by us in advance. We ask that you follow these guidelines to ensure a smooth process and maintain the integrity of the event.

MLM Companies:
For vendors who are selling products from Multi-Level Marketing (MLM) companies, such as Tupperware, Norwex, or similar brands, please note that only one MLM company per vendor will be allowed at each event. This policy has been put in place to ensure a fair and balanced environment for all participants. By limiting each vendor to representing only one MLM brand, we provide an opportunity for other vendors to showcase their products and businesses as well, preventing any one vendor from dominating the event space. This approach helps to create a more diverse and enjoyable experience for both vendors and attendees.

Contract Agreement:
This document serves as your official contract for participating in the event. In order to confirm your participation, payment must be submitted along with the signed contract. Please note that only vendors who have been approved for the event will receive this contract. We encourage you to carefully review all the details outlined within this document to ensure that you are fully informed of the event’s requirements, rules, and expectations. Additionally, please take note of the important dates listed, and mark them on your calendar to ensure you do not miss any key deadlines or event-related activities. Your prompt attention to these matters will help ensure a smooth and successful experience for you as a vendor.


Stay Connected:
We encourage you to like and share our Facebook page, as well as any of our event posts, so to help spread the word and increase awareness about the event! By engaging with our content and sharing it with your friends, followers, and network, you can play a vital role in generating excitement and encouraging more attendees to participate. The more visibility we can generate for the event, the greater the success for all the vendors involved. Your support in promoting the event through social media is greatly appreciated and helps us build a strong and engaged community around the event.